Project Assistant for a European Institution

General description

Manage the day-to-day team activities, including (but not limited to) development, evolution and maintenance of applications.

Nature of the tasks

  • Assist the project manager from the development of the project charter to the completion of all activities
  • Make proposal for defining the tasks and deliverables
  • Provide status reports
  • Initiate and participate in functional working groups and progress meetings
  • Propose workloads and resource requirements estimations
  • Draft quality plans and perform quality control
  • Analyse and manage risks
  • Monitor project execution, report deviations, implement correctives actions and ensure that delivered systems are implemented according to the defined criteria
  • Manage and implement requests for changes
  • Act as a team leader for the project team
  • Follow-up implementation
  • Support to stakeholders
  • Draft documentation

Educational qualifications

Minimum of 2 years post-secondary school education.

Technical expertise

  • Very good knowledge of Project Management Methodologies and principles
  • Use of project management tools. Willingness to use the project management tools as specified by the participating Institutions
  • Knowledge of analysis and development

Professional experience

Minimum 4 years of professional experience as team leader and/or project coordinator, and proven experience in development, analysis and quality procedures definition and implementation.

Language skills

Good knowledge of English or French (independent user – B1 level according to the Common European Framework of Reference for Languages (CEFR)).

Other specific expertise

  • Rigorous and accurate approach to reporting
  • Ability to give presentations
  • Ability to interact with management and staff at all levels
  • Ability to apply high-quality standards to all tasks
  • Ability to participate in multilingual meetings, very good communication skills, result oriented, customer oriented
  • Capability of working in an international/multi-cultural environment, rapid self-starting
  • Capability and experience in team working, understanding the needs, objectives and constraints of those in other disciplines and functions
  • Leadership capability and autonomy
  • Sound methodological approach
  • Tact and diplomacy
  • Excellent analytical, organisational and writing skills

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